Week #15 Organized Home Challenge
Organize Passwords, Warranties & Manuals

In this week's challenge we're going to organize passwords for websites and businesses we've joined, along with organizing warranties and manuals for items in your home, so you can access all this vital information when needed.

organize passwords challenge

You might wonder why I've devoted an entire challenge to dealing with passwords and other practical documents, like your warranties and appliance manuals.

After all, these aren't exciting topics, and the work for the week won't actually take you very long (hopefully).

The reason is that I used to waste a lot of time trying to find all these kinds of documents, and passwords -- time I can't get back now. Once I figured out how simple organization really was in these areas I wanted to share the joy of working smart, not hard, with you too.

Are you new here? The Organize Passwords, Warranties & Manuals Challenge is part of the 52 Weeks To An Organized Home Challenge. (Click the link to learn how to join us for free for future and past challenges if you aren't already a regular reader).

Step 1: Organize Passwords Into A Password Journal Or Organizer

Website and Internet passwords, along with bank PINS and other passcodes for your phone, alarm system, etc. are quite common these days.

Unfortunately, there are so many that I often get confused with what password and/or username I've chosen, or even what email address I used for that website.

I know that many Internet safety specialist say, use a unique password for each website, and don't write your password down where people can access it, but practically, how the heck can I remember all this stuff? I can't even remember what I need to cook for dinner without writing it down, much less remember this information for a website I haven't accessed for over a month!

password organizer form

That's why I suggest you organize passwords for all these little details of life in a little book or notebook that you can keep close to your computer for easy access.

In fact, if you want to keep your passwords in a journal or notebook, you can use this password organizer form I created, if you wish.

I suggest you print off this form, following the instructions provided on the page, and begin filling it out slowly as you access various websites. That means your only big time investment is setting up the system, and then just slowly filling it out as you go along.

Doing it slowly, over time, will also get you in the habit of filling out the password organizer form every time you create a new password and username, since your notebook will be ever-evolving.

No matter what system you choose, try to write down at least these pieces of information:

  • Name of website or business
  • URL of website to login
  • Email address you've provided (if you've only got one, that's no big deal, but if you have multiple addresses this information can be quite helpful)
  • Username
  • Password
  • Optional: date joined
  • Optional: Password hints that you provided

Weighing The Benefits And Risks Of Organizing Passwords

You've got to weigh the risk of a security breach when you organize passwords, because just as you can access this information, in theory a criminal or thief could also.

Obviously, don't put a big "PASSWORDS: STEAL ME" sign on the notebook or binder, to really call attention to it, but my personal opinion is that having these things written down is worth the risk for the time savings and sanity involved with having a cheat sheet to reference as needed.

Plus, something to consider is what if something happens to you? You need your loved ones to be able to access certain websites, like bank accounts, etc. to deal with financial or other issues, and how will they know without a helpful reference guide such as this?

What To Choose: Organize Passwords With Paper, Software, Or Apps?

Above I've already given you a free form you can use when you organize passwords. However, there are also other options you can consider, including more formal notebooks which are already created for you, software applications, and apps for your smart phones or tablets.

Here are some premade password organize books available:


Further, there are various password manager software and apps available which will manage and organize passwords for you on your computer, smart phones or tablets themselves. Many of these also have autofill capabilities, so you don't have to retype the same information over and over into various forms.

I don't personally use one of these software or app systems, but I've heard positive reviews of the following (if you've got a review of an app, please share your app review here):

  • LastPass (for desktop or laptop, has a free and premium version)
  • 1Password Pro (for iPhone, iPad, and iPod touch) (currently costs $11.99)
  • Master Lock Vault (app for Android) (currently free)

Please feel free to share your additional recommendations for a password manager below, in the comments.

Step 2: Organizing Warranties & Manuals For Easy Access

There are two ways to organize warranties and manuals for appliances, electronics or other equipment you purchase for your home.

The first method is to keep it as part of your home filing system. To do this, merely create a section of your filing system to hold warranties and manuals, perhaps keeping it with information about your personal home inventory, since that lists what major purchases you've made anyway.

The other method, and the one I actually prefer, is to designate a small area in each room for warranties and manuals for the items located in that room. Just create a small file folder that you place in a drawer or cabinet.

That way, if you're experiencing a problem with a product and need to look at the owner's manual it is already located in the room you're in. Plus, if you decide to get rid of the item, you can gather the manual and warranty right there handy, and provide it to the new owner if you choose to sell or donate the item.

The key to organizing these warranties and manuals is to make sure they get filed immediately after receiving the product, so you can access it again when needed. In addition, the other key is to get rid of the paperwork for the item when you get rid of the item itself so you don't have manuals laying around for things you've already decluttered from your home.

getting rid of home office and technology clutter hall of fame

Tell Me How The Organize Passwords, Warranties & Manuals Challenge Is Going For You

I would love to know how this week's Organize Passwords, Warranties & Manuals Challenge is going. You can tell me your progress or give me more ideas for how you've organized these items in your home in the comments.

I also love before and after pictures of organizational systems, and would love to see some of yours. Submit your pictures (up to four per submission) and get featured in the Creative Storage Solutions Hall of Fame. You've worked hard to get organized, so now here's your chance to show off!

Sneak Peek For Next Week's Challenge

home office organization challenge

We're working on our homes slowly, one area at a time, so don't get too distracted from the Organize Passwords, Warranties & Manuals Challenge this week.

However, I want you to know that next week will be the culmination of the paper organization section of the Challenges, when we put all the pieces of the puzzle together and organize our home offices.


Some links on this page are affiliate links, meaning that if you purchase a product through them I receive a small commission which helps me provide this information to you for free, plus support my family. My integrity and your satisfaction are very important to me so I only recommend products I would purchase myself, and that I believe would benefit you. To learn more please see my disclosure statement.




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