Password Organizer Ideas: Paper & Electronic {Hall of Fame}

A password organizer of some sort is essential these days, to help you keep track of the myriad of passwords that you have set up for websites, online accounts and more.

Why do I think you need some type of system for organizing passwords? Here's three reasons.

Lots of real life password organizer ideas, including those using paper or electronic methods, for organizing passwords and other account information so you, or a trusted loved one in case you're incapacitated, can access this often vital information {on Home Storage Solutions 101}use this Pin it button to save to Pinterest
First, even if you think you can remember all those passwords, frankly, you can't. Everyone's mind slips sometimes, and you may not log in to certain accounts but once or twice a year, making it difficult under the best circumstances.

Second, it isn't just the passwords you need to sometimes know, but also usernames, what email address you have associated with the account, the name or web address of where to log in, or a myriad of other information.

Third, what happens if you're incapacitated for a while? How would a trusted friend or loved one be able to access the sometimes vital information within these accounts if you are unable to do so if you haven't given them some type of information to go by.

So hopefully you're convinced you need some type of password organizer to help you deal with this information. In fact, I find it so important that I've devoted part of one of the 52 week organizing challenges, the Organize Passwords Challenge, to this task.

What I find the most helpful when doing any type of organizational challenge is, along with reading the general instructions for how to do it, which you can get when you read the challenge article, is to see how those instructions get executed, in real life. These real world example can help me decide what will work best for me, which is the whole point of organization.

That's why I've created this Password Organizer Hall of Fame, to show you what others have done. I've got examples of how you can use either paper or electronic methods for organizing passwords, so you can choose the method that will work best for your needs and personality.

Scroll down to the see them now, and once you've done the challenge for yourself make sure to submit your own photos here of what you accomplished. The best photos will be featured here on the site.

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Use A Paper Password Journal To Keep Track Of This Information

One possibility for keeping track of your passwords is to use a paper password journal. This could be either a spare address book that you use for this purpose, a password organizer book that you purchase that is designed for this exact use.

I've got a couple example photos of these journal organizers from readers to help you get a sense of whether this might be the right choice for you.

The photos above were sent in by a reader, Marion, who said, "For years I've used a separate address book to store all my user name and passwords. I store it right by my computer and because it looks like an address book no one thinks twice about it. It has saved me many a time because I can't remember passwords for the life of me!"

How to use a password journal to keep track of passwords and other information for websites and online accounts, plus more ways to organize passwords {on Home Storage Solutions 101}use this Pin it button to save to Pinterest

Here's another similar book, as shown by photos sent in by Kristi. She said, "I use this little "address" book. It's from the Current store. I love it!"

Password organizer book to keep track of your passwords {featured on Home Storage Solutions 101}

Finally, above is another photo from a reader, Karen, who also had one of these books or journals.

If you're looking for pre-made and pre-printed password organizer options here are some you can choose from:

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Fill Out An Electronic Or Printable Password Organizer Form

Another possible way to organize passwords, which is similar to the method shown above with the journal, is to make your own organizer form, which you can either print and fill out, or electronically update.

The photo above is from a reader, Anna, who created her own form. She said, "I recently created a password-protected document for my passwords and logins. I have tried the little booklet that I would carry in my bag every day--the first two pages fell apart, plus I was always having to go get it and run back upstairs to the computer. I tried a regular document but didn't feel it was a good idea if someone got on my computer and could access the list. This new document is awesome, and I have it saved to my work computer as well as my home computer. Someday, when I replace my malware-infested laptop, I will also save it there."

She included tips for how she likes to organize the information on the form, stating:

* List in Alpha order by site.
* Remind your husband frequently, so he doesn't freak out because he can't find that scribbled note with his passwords on it that you shredded."

Form used to keep track of accounts and passwords on the computer {featured on Home Storage Solutions 101}

Free printable password organizer form
Another reader, Marlo, sent in the photo above of a similar password form she has created for herself. She explained, "I created this a few years ago for my bills and frequently used passwords. I keep it in my bill binder which is kept in my bedroom. I also created a similar one for my husband to keep track of his mother's passwords for her household binder as he manages her finances since she's unable, battling dementia."

If you don't want to create your own form, I have already created a free printable password form organizer here on the site that you can use. Grab your copy today!

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Use Password Manager Software Or Apps

Finally, you can also use a password software or app systems to keep track of your passwords. Here are some of the more popular ones, although there are quite a few available.

If you've got a review of a password manager app or software please share your app review here).

More Home Storage Solutions

{A-Z} Storage Solutions & Ideas
I hope you enjoyed these ideas for organizing your passwords as shown by readers in this hall of fame, for the Organize Passwords Challenge.

There are even more ideas for storage and organizing on the site in the {A-Z} Storage Solutions & Ideas round up page. Go check it out if you'd like to see even more ideas.

Some links on this page are affiliate links, meaning that if you purchase a product through them I receive a small commission which helps me provide this information to you for free, plus support my family. My integrity and your satisfaction are very important to me so I only recommend products I would purchase myself, and that I believe would benefit you. To learn more please see my disclosure statement.

Related Pages You May Enjoy

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Comments for Use Password Manager Software Or Apps

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I use note cards
by: Stacy

I put 4x6 note cards on a notebook ring with all my passwords and login information. This way it is compact and easy to find. Plus I can put it on a hook on the back side of my monitor. Out of sight from everyone.

address book
by: Ellen

To organize my passwords I use an address book. The website goes under the letter it starts with and I put my user ID and password with the website. All I have to do is look up the website and there is the info I need.

keep my passwords in a folder in my computer
by: Anonymous

I've kept my passwords in a folder on my computer for years. I know they say that's not the best place, but it's worked. Just give your document or folder a goofy name-- "cartoon favorites" or "hush puppy recipes" -- and I'd think it would be as safe as a written notebook. It's easy to pull up when you need it and safely stored. I print off the document every few months just in case my computer dies.

Almost done with mine
by: Anonymous

I still have to finish organizing my logins in ONE location. We have two computers and a laptop at home, plus my computer at work. So, saving it in Excel spreadsheet on one of the PCs did not work (if I update it on one desktop, the other three are out of date). So, my plan is consolidate everything on one spreadsheet and save it on Google Drive. It can be accessed from anywhere in the world. Also, I subscribed to basic LastPass (free version) - it is a tedious work at first, as I have bunch of couponing/cooking/department stores etc. logins in addition to the banking/financial. LastPass will evaluate strength of your passwords and check if you are using duplicate logins for different sites (I am guilty of this). It also offers to create passwords for you, so in reality all you need is to remember only one, "last" password into LastPass website. I haven't tried that one but hey, if it is nothing really important (for example, a hobby blog or recipes site), then at least I don't have to worry about being hacked.

The document I've created
by: Teresa Williams

I created a document where I keep track of all of my passwords. I gave it a name that tells only me what it is. I email it to myself regularly, with a subject line that also is meaningful only to me. I put what it is, and website, then my login name, then pin code/password, then a description if I feel the need.

What. Membership number. pin code or password. Description.

by: Pam

I use a rolodex to store all my info, from the name of the website, date created, username, password, and credit card name if I've used one. I also include the telephone number, address, and name of person if I've talked to one directly. The rolodex cards are inexpensive and it's easy to keep them alphabetized. I found my rolodex's in resale shops like Goodwill, where they can be purchased very inexpensively. (I was a legal secretary for many years.) I also use several of these files. One is for quilt-related sites, one is for personal contacts, and the really big spinning one is for the many general sites I want to keep track of, including my banks and bills.

tip for password
by: nannyncdia

As an added safety feature, I put my passwords in code. If my list falls into the wrong hands, they will not be able to use it.
For instance, if I want to use my six digit birthday as a password, it would be something like 01/01/17. But on my list of passwords I will record the password as: Birth6 00/00/00 so that only those who know my actual birthday could enter it. Since using different passwords and changing them is so important, You can also create a birth8 password by adding all 4 digits of the birth year, and some people can have a birth4 password if your month and day are single digits etc.

I have a team member number at my job which is specific to me. Not even my family members have this number, so on my password list, instead of writing the actual password, I write 'team +zip'. I know what my password is from the clues, but no one else can get them just from seeing my list.

If there is sensitive info that I want my children to be able to access in case I am unable to do so, I use one child's initials plus birth8 as the password. if I were to pass or be incapacitated and my family sees 'rgb+birth8'on the password list, they will be able to figure out the password easily.
Hope this info helps keep someone else's info safe.

Neat tip
by: Meredith

I have a Word file on the desktop of my MacBook Air.I also have an Indexed book called a 'Where Is It?'book (available from most stationery stores). This is where I keep my passwords. The MacBook is password protected.
A couple of years ago, I found a post about a small e-book called 'The Password Trick'. Basically, you create a password from the name of the site e.g. if you have an Amazon account, your password could start with Ama for Amazon, uppercase, lowercase or a mix, then have a set suffix, a mix of letters, numbers and a symbol. Keep the symbol at the end because some sites don't require it and will drop it if it's the last 'letter'. Example: amaCAT42*, all that changes are the first 3 letters of the site name, or 4 if you need to use more for ID.

Keep it simple
by: Kath

For a number of years I have made an alphabetical list of the website/company name with password and any other info needed (such as which email address was used).I update it every 3 months or so (depending how many times I've had to change the passwords). I keep it in a binder in the midst of other things I need to access daily. I know where it is, but it is not some place most people would think to look. Because I keep it in a binder, it is also in a page protector and I use sticky notes to make changes or additions until I see the need to update the printed copy.

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